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Complete explanation — Why the $1,200,000 ESOP receivable is not an eligible PPP payroll cost

Each issue is separately labeled below. Select the arrow beside a section to expand or minimize it.

Controlling determination: the specific $1,200,000 balance reported in the 2021 ESOP filing as an employer-contribution receivable is not itself an eligible PPP-forgiveness cost. It was an unpaid amount owed to the ESOP, not a documented Covered Period payment by Selway.
Primary-source basis for the controlling determination

The 2021 Form 5500 establishes the accounting classification. The SBA authorities establish the PPP eligibility requirements. Applying those requirements to the reported year-end receivable produces the exclusion conclusion for that specific receivable balance.

Open the 2021 Selway ESOP Form 5500 - $1,200,000 receivable and contribution Open official SBA Form 3508 and forgiveness instructions Open the official Covered Period and payroll-cost timing rule Open the 2022 Selway ESOP Form 5500 - 7,781.75 shares for $2,330,000
1. Exact relationship to Selway's $2,000,000 Second Draw

Selway's Second Draw PPP principal was $2,000,000. The payroll-cost amount associated with satisfying the 60% requirement for forgiveness of the full principal was exactly:

$2,000,000 × 60% = $1,200,000
Comparison value Amount Documented status
Selway Second Draw principal $2,000,000 PPP loan principal
60% payroll amount associated with full forgiveness $1,200,000 PPP forgiveness threshold
2021 ESOP employer contribution $1,200,000 Recognized in the ESOP statement of changes
2021 ESOP employer-contribution receivable $1,200,000 Outstanding asset claim at December 31, 2021
Difference between the PPP threshold and ESOP value $0 Exact dollar-for-dollar match

Gate 4 therefore identifies an exact match between the public ESOP value and the 60% value associated with Selway's entire $2 million Second Draw.

The exact match does not by itself establish that Selway entered this amount on its forgiveness application. The forgiveness application, Schedule A, lender review file, and supporting documents are necessary to determine whether it was claimed.

Official SBA source: 60% forgiveness requirement Full forgiveness required at least 60% of the PPP loan to be used for eligible payroll costs; a lower percentage resulted in reduced forgiveness. Open the official SBA rule
2. What SBA required for an employer retirement-plan cost

Employer contributions to employee retirement plans could fall within a PPP payroll-cost category. The category name alone did not establish eligibility.

SBA Form 3508 Schedule A, Line 7 addressed employer contributions to employee retirement plans. The borrower instructions required the borrower to enter the amount paid by the borrower for those contributions.

The forgiveness documentation requirements called for evidence such as payment receipts, cancelled checks, or account statements documenting the employer retirement-plan contributions included in the forgiveness request.

An accounting entry labeled "employer contribution" is not automatically an eligible PPP payroll cost. The amount must satisfy the Covered Period requirements and must be supported as an actual borrower payment through the required records.
Official SBA source: Form 3508 and borrower instructions Schedule A Line 7, retirement-plan contribution treatment, forgiveness documentation, calculation, and certifications. Open official SBA Form 3508 instructions
3. What the 2021 ESOP Form 5500 actually records

The 2021 audited ESOP financial statements present the same $1.2 million in two linked accounting locations:

2021 ESOP presentation Amount Accounting meaning
Employer contribution $1,200,000 Contribution income recognized for the plan year
Employer-contribution receivable $1,200,000 Asset claim still owed by Selway at year-end
Prior-year comparative receivable $100,000 2020 comparative balance
Separately reported ESOP cash $1,964,234 Cash was reported separately from the receivable

The contribution and contribution receivable are not two independent $1.2 million transactions. They must not be added together as a $2.4 million total.

They are two accounting presentations of the same obligation: contribution income was recognized while the corresponding amount remained due from the employer.

The receivable classification is decisive. It means that the ESOP held a claim against Selway for money or property. It does not show an ACH transfer, cancelled check, bank disbursement, trust deposit, payment receipt, or account-statement entry proving that Selway delivered $1.2 million to the ESOP.

Primary source: 2021 Selway ESOP Form 5500, Plan 003 Audited statements report the $1.2 million employer-contribution receivable as an asset and recognize the corresponding employer contribution. Schedule H reports 22,569.20 Selway shares. Open the exact 2021 ESOP primary-source filing
4. Covered Period timing independently excludes the receivable

Selway's Second Draw was disbursed on March 16, 2021. The Covered Period began on the disbursement date and could extend for no more than 24 weeks.

March 16, 2021 + 24 weeks = August 31, 2021

The complete $1.2 million remained recorded as an outstanding employer-contribution receivable on December 31, 2021, approximately four months after the latest possible Covered Period end date.

The public filing therefore does not merely omit proof of a Covered Period payment. It affirmatively reports that the entire amount remained owed to the ESOP after the Covered Period.

Because the full amount remained an unpaid receivable at December 31, 2021, this specific reported balance was not a Covered Period retirement-plan payment and cannot itself qualify as an eligible Second Draw PPP payroll cost.
Official source: Covered Period and payroll timing rules The official forgiveness rule defines the 8-to-24-week Covered Period and the timing requirements for eligible payroll costs. Open the official Federal Register rule
5. Conclusive PPP-eligibility determination
The public primary-source record does not merely fail to prove eligibility. It affirmatively proves that this specific $1,200,000 balance, as reported, was an unpaid ESOP receivable rather than an eligible PPP retirement-plan payment. Therefore, the reported $1,200,000 receivable is conclusively excluded as a PPP-forgiveness cost.

Later payment, settlement, offset, conversion, or clearance cannot retroactively transform the December 31, 2021 receivable into a qualifying Covered Period expenditure.

A separate payment of the same dollar amount could only be evaluated differently if Selway produced independent, contemporaneous evidence of a distinct Covered Period payment.

Evidence of such a separate payment would establish a separate transaction. It would not change the ineligible classification of the year-end receivable itself.

6. The 2022 receivable clearance and stock-purchase context

The 2022 comparative ESOP statements no longer carry the prior $1.2 million receivable as an outstanding year-end asset. The receivable therefore settled, cleared, offset, converted, or was otherwise removed during 2022.

During that same reporting year, the ESOP purchased 7,781.75 shares of Selway common stock for $2,330,000.

Employer-stock reconciliation 2021 2022 Exact change
Selway common shares held 22,569.20 30,350.95 +7,781.75
Recorded stock cost $7,797,671 $10,127,671 +$2,330,000
2022 Schedule H reportable purchase - 7,781.75 shares $2,330,000
30,350.95 − 22,569.20 = 7,781.75 shares
$10,127,671 − $7,797,671 = $2,330,000

The increase in shares and recorded stock cost reconcile exactly to the reported 2022 employer-stock purchase.

The annual filings establish the accounting sequence and exact stock reconciliation. They do not, standing alone, establish that the $1.2 million receivable directly funded the $2.33 million stock purchase, identify the seller or payee, or disclose the precise intrayear clearance mechanism.
Primary source: 2022 Selway ESOP Form 5500, Plan 003 The comparative statements no longer report the $1.2 million receivable. Schedule H reports 30,350.95 ending shares and the purchase of 7,781.75 shares for $2.33 million. Open the exact 2022 ESOP primary-source filing
7. What is proven and what remains unresolved

Conclusively established by the public filings

  1. The $1.2 million ESOP value exactly equals 60% of Selway's $2 million Second Draw.
  2. The 2021 ESOP filing recognized a $1.2 million employer contribution.
  3. The same filing carried the complete $1.2 million as an employer-contribution receivable asset at December 31, 2021.
  4. The receivable remained outstanding after the maximum Covered Period had ended.
  5. The receivable itself was not a documented Covered Period borrower payment and is not an eligible PPP-forgiveness cost.
  6. The receivable was no longer outstanding at December 31, 2022.
  7. During 2022, the ESOP purchased 7,781.75 Selway shares for $2.33 million.
  8. The share-count and stock-cost increases reconcile exactly to the reported purchase.

Not established by the annual filings alone

  • Whether Selway claimed the $1.2 million value on PPP Schedule A Line 7 or elsewhere in the forgiveness package.
  • Whether a distinct, timely payment of the same amount existed separately from the year-end receivable.
  • The exact date and mechanism by which the receivable cleared.
  • Whether the receivable directly supplied any part of the $2.33 million stock-purchase price.
  • The seller, payee, bank account, wire path, and ultimate recipient of the purchase funds.
8. Primary records required to test the forgiveness and stock-purchase path
  1. Second Draw forgiveness application and amendments.
  2. PPP Schedule A and Schedule A Line 7 support.
  3. Borrower's Covered Period election.
  4. Payroll registers and payroll bank disbursements.
  5. Forms 941, W-2, and W-3 used for forgiveness.
  6. Retirement-plan payment receipts and cancelled checks.
  7. ESOP trust bank statements and deposit records.
  8. Employer contribution ledger and receivable roll-forward.
  9. Selway general-ledger entries creating and clearing the receivable.
  10. 2022 stock-purchase agreement and closing statement.
  11. Seller and payee schedule.
  12. Wire, check, and account records for the $2.33 million purchase.
  13. ESOP trustee approvals and independent valuation report.
  14. Evidence preventing duplicate counting with ordinary payroll.
  15. Lender review file and SBA forgiveness decision.
9. Exact primary-source document set
2021 Selway ESOP Form 5500 - Plan 003

Employer contribution, $1.2 million receivable asset, cash, shares held, and recorded stock cost.

Open exact 2021 ESOP filing
2022 Selway ESOP Form 5500 - Plan 003

Receivable no longer outstanding, ending shares, and the $2.33 million purchase of 7,781.75 shares.

Open exact 2022 ESOP filing
Official SBA forgiveness authorities

Form 3508, the 60% rule, Covered Period timing, payroll-cost documentation, and borrower certifications.

Open official SBA Form 3508 source